Aec-Berlin UG ("we", "us") values your privacy and complies with the EU General Data Protection Regulation (GDPR) and applicable laws. This policy explains what information we collect on the website at www.aec-berlin.com (the "Site"), how we use it, and how we protect it.
1. Data Controller
Aec-Berlin UG
Berlin, Germany
Email: info@aec-asia.eu
Note for client review: please add the exact registered company address, legal representative name, registration number, and Data Protection Officer (DPO) details if applicable.
2. Information We Collect
2.1 Contact Form
When you submit the contact form on the Site, we collect:
- Name / company — to address you in our reply
- Email address — to send the reply
- Message content — to respond to your inquiry
This information is collected only when you submit it voluntarily and is retained for up to 3 years as a business record after we have responded.
2.2 Automatically Collected Information (Server Logs)
Our hosting infrastructure (Vercel) records the following information briefly for security and operational purposes:
- IP address
- Browser type and version (User-Agent)
- Timestamp and request path
This information is not used for analytics or marketing and is automatically deleted after the hosting provider's standard retention period (~30 days).
3. Cookies
We use the cookies listed below. You can change your cookie preferences at any time using the "Cookie settings" link in the site footer.
3.1 Strictly Necessary Cookies
These cookies are required for the Site to function and may be set without your consent.
auth_session— admin login session (not set for regular site visitors). Retention: until session ends or 30 days.cookie_consent— stores your cookie consent decision. Retention: 12 months.
3.2 Analytics Cookies — Optional
These cookies help us understand which pages on the Site are visited and how often. They are only set if you explicitly grant consent.
visitor_id— a randomly generated anonymous identifier used to deduplicate page views (so visiting the same page multiple times is counted as one visit). It is not linked to your name, email, or any other identifying information. Retention: 12 months.
If you decline analytics consent, this cookie is not set and no visit statistics are collected. If you have already consented, you can withdraw at any time using the "Cookie settings" link in the footer.
4. Third-Party Services
We use the following external services to operate the Site, each with its own privacy policy:
- Vercel (site hosting) — US / EU data centers. privacy policy
- Neon (database hosting) — EU region (eu-central-1). privacy policy
- Cloudflare R2 (image storage) — global CDN. privacy policy
- Resend (contact form email delivery) — US. privacy policy
5. Your Rights Under GDPR
Under the EU GDPR you have the following rights:
- Right of access: request a copy of the personal data we hold about you
- Right to rectification: request that inaccurate data be corrected
- Right to erasure: request deletion of your data ("right to be forgotten")
- Right to restrict processing: request that certain processing be suspended
- Right to data portability: request that your data be transferred to another service
- Right to object: object to processing based on legitimate interests
- Right to withdraw consent: withdraw any consent-based processing at any time
- Right to lodge a complaint: with the German Federal Commissioner for Data Protection (BfDI) or your local supervisory authority
To exercise any of these rights, please email info@aec-asia.eu.
6. Changes to This Policy
This policy may be updated to reflect changes in law or how the Site operates. Material changes will be announced at the top of the Site, and the "Last updated" date on this page will change.